WRITING A PROFESSIONAL EMAIL

We are already used to the fact that emails and text messages in general are one of the main mediators in getting along with each other, whether the people you write to are your friends, or colleagues or someone you’ve never seen at all. That’s why everyone who is among has to know how to write an email decently as it represents a significant part of your personality.

We’ve gathered a bunch of valuable hints for you to get better or to restate your email writing performance, especially when it comes to professional and business character of your letters. So, let’s get started.

The first and foremost rule for you to follow is presenting a salutation. Choose the variant of possible salutation depending on the level of connection with a person you address. It may be more or less formal, containing the name of this person unless you don’t have a clue to the latter. Remember that proper email greetings give your letter a good start.

Don’t forget to show gratitude

Creating a response to someone’s request or a question, one of the first things for you to write is that you or the team you represent is grateful for their interest. In case an addressee was the one to respond, don’t forget to show gratitude for this as well. It is an appropriate business email format between two or more parties.

Explain the reason for your writing

If you experience the initial part of the email conversation, showing gratitude isn’t an option, obviously. In this case, you must state the reason for your address. Something like this: “I would like to apply…”, “This letter is to introduce…” etc.

Writing intelligibly is a crucial rule for both proper understanding of your words and for your good reputation. People tend to have regard for and respond faster to more briefly written letters. Keep it in mind while emailing and create your letters literate, laconic and correct.

Add the finishing touches

Coming slightly to finishing your letter, it is recommended to include some respectful phrases once again. For example, “If anyone has any doubts about… they can reach me at…”, or “We appreciate your loyalty” etc.

How to end an email professionally

You are probably familiar with the way that any formal email ends with. These are “Yours faithfully”, “Respectfully”, “Kind regards” and adding the mention of who you are. Make certain that your finishing expressions are truly formal and free of overfamiliarity. In the end, as it works for all the other types of writing, give your message one more look to confirm to yourself that everything you’ve written is understandable, logical and correct lexically, grammatically, syntactically and so on. This is when you may finally deliver your message to the recipient.

Now, with the help of these writing steps, you’ve learned how to write a formal email and will definitely do that flawlessly further on.